Beginning a business can be a goal for many people and the process of having as a Private Limited Company (Pvt Ltd) is among the most well-known options in India. It is ideal for new as well as growing companies due to its flexibility, liability-free and the possibility of the ability to scale, Private Limited Company Documents List.
Before you are able to start your company officially, a crucial step is to have the correct documentation. This blog will take you through the necessary documents needed to complete the Private Limited Company registration and what you can find the Best CA Firm can help in reducing the burden.
What is a Private Limited Company?
The Private Limited Company is a type of business entity that is registered by the Companies Act, 2013. It has a limited liability for its shareholders, and imposes limitations on shares and ownership that make it perfect for small to medium-sized companies (SMEs) as well as startups.
It must contain:
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Two shareholders minimum and no more than 200 shareholders.
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Two directors at a minimum (at minimum one must have an Indian resident)
Key Benefits of a Private Limited Company
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Limited liability insurance
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Separate legal identity
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Perpetual succession
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Fundraising is easy
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Credibility with banks and stakeholders
Let’s now get to the most crucial aspect – the documentation.
Documents Required for Private Limited Company Registration
In the case of Company Registration, the documents must be precise and complete. Here’s a list with the required documents:
1. Identity Proof of Directors and Shareholders
Each director and shareholder must provide:
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A PAN Card (mandatory for Indian citizens)
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Passport (for foreign citizens)
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Aadhaar Card (for additional verification)
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Driver’s License/Voter ID (as as an extra ID)
2. Address Proof of Directors and Shareholders
Any among the following but not older than 2 years:
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Bank Statement
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Electricity Bill
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Telephone/Mobile Bill
3. Photographs
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Passport-size photographs of all shareholders and directors in soft copies
4. Registered Office Address Proof
This is where the business will be legally situated.
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For owned property: Copy of utility bill (electricity/gas/water)
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For rental property:
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Rent Agreement
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The NOC (No Objection Certificate) from the owner
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Utility bill
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5. Digital Signature Certificate (DSC)
Directors must all have at least a DSC to sign electronic documents. This is obtained by contacting the certification of a Digital Signature Certificate Provider.
6. Director Identification Number (DIN)
DIN is an identification number that is required for each director. It is usually used at the time of registration through the form SPICe+.
Incorporation Documents filed with MCA
When you’ve got your all the documents you need for business and personal use then you’ll have to submit the following documents to MCA: Ministry of Corporate Affairs (MCA):
1. MOA (Memorandum of Association)
Determines the goals of the company and the scope of its the company’s operations.
2. AOA (Articles of Association)
Outlines the internal rules and the structure of governance.
3. Form SPICe+ (INC-32)
This form integrates for registration of companies and also includes PAN, TAN and GST registration.
4. AGILE-PRO (INC-35)
In the case of EPFO, ESIC, GST and opening a bank account.
5. INC-9 (Declaration by subscribers)
Electronically filed as part of an application process for registration.
Why You Need the Best CA Firm for Company Registration
With all the documents on hand, a mistake in submission or in the interpretation of legal terms in MOA/AOA could cause delays or rejection of your application. This is why getting help from the most reputable CA firm could be a wise decision.
Benefits of working with a reputable CA firm:
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End-to-end assistance with Company Registration
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Drafting of MOA and AOA
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DSC and DIN aid
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Post-incorporation compliance guidance and compliance advisory
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Complete and timely submission of paperwork, as well as error-free.
Their expertise can speed up the registration process from beginning to end and assist you in avoiding penalties or rejection by MCA.
Additional Compliance After Registration
After the Private Limited Company is registered there are certain requirements to take:
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Set up a bank account in the name of the company
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The capital for the deposit share must be deposited within 180 days
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File for commencement of business (INC-20A)
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Keep statutory registers and books of accounts
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Filing annual returns and filing the income tax on a regular basis
Final Thoughts
It is the Private Limited Company structure is one of the most secure and adaptable structures to entrepreneurs from India. However, it is important to note that the effectiveness of Company Registration is in the precision and reliability of the documents you submit. One missing document or an error in the information could halt your business’s journey.
So, it’s best to seek advice from professionals. Employing the best CA firm guarantees that you will not only receive expert advice but also help you avoid common mistakes and delays.
