Why is ROC filing needed
ROC (Registrar of Companies) filing is a crucial compliance requirement for every company registered in India. It involves submitting various financial statements and annual returns to the Registrar of Companies (ROC) under the Ministry of Corporate Affairs (MCA). Non-compliance with these regulations can lead to heavy penalties, legal consequences, and even the disqualification of directors.
In this guide, we’ll cover everything you need to know about ROC filing, its importance, due dates, and penalties for late filing.
What is ROC?
ROC stands for Registrar of Companies. It is a regulatory authority under the Ministry of Corporate Affairs (MCA) responsible for:
✅ Registering companies in India
✅ Maintaining company records
✅ Ensuring compliance with the Companies Act, 2013
Every company—whether private or public—must comply with ROC filing requirements to continue its operations smoothly.
Why is ROC Filing Important?
1. Legal Compliance
Under the Companies Act, 2013, all registered companies must file annual financial statements and returns with the ROC. Failure to do so may result in fines, penalties, or legal action.
2. Maintaining Company Records
ROC filings help maintain up-to-date records of a company’s:
✔ Directors and shareholders
✔ Financial performance
✔ Business activities
3. Enhancing Transparency and Credibility
Proper compliance with ROC filing improves your company’s credibility, which is essential for building trust with:
- Investors
- Lenders
- Clients & Suppliers
4. Essential for Business Operations
ROC filing is necessary for crucial business activities like:
✅ Opening corporate bank accounts
✅ Applying for loans and funding
✅ Entering into legal contracts
Types of ROC Filings
All companies must submit the following filings annually:
1. Financial Statements (AOC-4 Form)
- Required under Sections 129 & 137 of the Companies Act, 2013
- Must be filed within 30 days of the AGM
2. Annual Return (MGT-7 Form)
- Required under Section 92 of the Companies Act, 2013
- Must be filed within 60 days of the AGM
Due Dates for ROC Filing in India
| Category of Filing | Due Date |
|---|---|
| Financial Statements (AOC-4) | Within 30 days of the AGM |
| Annual Return (MGT-7) | Within 60 days of the AGM |
| For Companies with Share Capital | 60 days after the AGM |
Failing to meet these deadlines can result in penalties, as explained below.
Penalties for Late ROC Filing
If a company fails to file ROC documents on time, it is subject to penalties based on the delay:
| Delay Period | Penalty Amount |
|---|---|
| Up to 30 days | 2x the normal filing fee |
| 31-60 days | 4x the normal filing fee |
| 61-90 days | 6x the normal filing fee |
| 91-180 days | 10x the normal filing fee |
| More than 180 days | 12x the normal filing fee |
Apart from these penalties, repeated non-compliance may result in:
🚨 Disqualification of directors
🚨 Company’s name being struck off by the ROC
🚨 Additional fines and legal consequences
How to File ROC Returns?
Here is a step-by-step guide for ROC return filing:
Step 1: Gather the Required Documents
- Audited financial statements
- Board meeting and AGM resolutions
- List of directors & shareholders
- Other necessary supporting documents
Step 2: Prepare and Verify Forms
- AOC-4: For financial statements
- MGT-7: For annual returns
Step 3: Upload on the MCA Portal
File the necessary forms electronically on the Ministry of Corporate Affairs (MCA) portal.
Step 4: Pay the Fees
Pay the required government fees based on the company’s authorized capital.
Step 5: ROC Approval
After successful verification, the ROC will approve the filings and update the company’s records.
Need Assistance with ROC Filing? Contact SAPTAX HUB LLP!
Managing ROC filing can be complex and time-consuming. At SAPTAX HUB LLP, we provide expert assistance for ROC Filing in Delhi, ensuring 100% compliance with MCA regulations.
✅ Hassle-free filing
✅ Timely compliance
✅ Avoid penalties
📞 Get in touch today! Call us at 7011951197 or visit Chartered Accountant Firm in Delhi! to ensure smooth and timely ROC compliance for your business.
