Thanks to the Ministry of Corporate Affairs (MCA) portal, forming a company in India has become a hassle-free process. The MCA issues a Company Certificate of Registration, synonymous with a Certificate of Incorporation (COI), after the business is registered. This certificate is legal evidence of the company’s existence.
In the sections below, you shall find additional details about the Company Registration Certificate, its significance, the steps on how to obtain it, as well as the prerequisites for the process, and instructions on how to download the Certificate of Incorporation.
What is a Company Registration Certificate?
A certificate of incorporation or CoI is a document granted by the Company Registrar after registering a business as a company. This document allows the registrar of companies to ensure and verify that a given business is legally registered to operate in India. This certificate contains crucial company details, such as:
✔ Company Name
✔ Corporate Identification Number (CIN)
✔ Date of Incorporation
✔ Registered Office Address
✔ Company Type. (Private, Public, LLP, OPC, etc.)
Incorporation procedures have been implemented by the Ministry of Corporate Affairs that help to aid in the formation of the businesses in a timely manner.
Why is a Company Registration Certificate Important?
The Company Registration Certificate is of concern for various reasons listed below:
✅ Legal Recognition: The document enables registration of the company as a legal entity, as distinct and separate from the people who are incorporated under it.
✅ Corporate Identification Number (CIN): Works as a unique compulsory registration code of the company.
✅ Proof of Incorporation: Demonstrates the registration of the company for other business activities and governmental administrative purposes.
✅ Opening a Business Bank Account: To provide a corporate account opening, the bank needs a COI alongside necessary documentation.
✅ Raising Investments & Loans: Fundamental towards soliciting investors and receiving financial aid for the business.
✅ Business Expansion & Compliance: Important in case of tax registration, permits, partnership formation, etc.
A company cannot conduct its operations legally in India without having the required Certificate of Incorporation.
What Papers Should Be Provided to Get a Certificate of Incorporation in India?
The following documents need to be provided to obtain a Company Registration Certificate:
- Identifying and Addressing Documents for the Director/Shareholder
PAN Card (Required for Indian nationals)
Passport/Aadhaar/Voter Identification Card Utility Bill Or Bank Statement (for address verification)
- Proof of Registered Office
Utility bill (Electricity, property tax receipt, etc.) less than 30 days old – Ownership Verification
Rent Agreement or No Objection Certificate (NOC) – Right To Use Verification
- Memorandum of Association (MoA) & Articles of Association (AoA)
Needed for Private Limited, Public Limited Companies and One Person Company (OPC)
- Director or Partner Declaration and Consent Form Matrices
Form INC-9 & DIR-2 (Chairman’s Declaration And Permission of Directors)
How Do You Get a Company Registration Certificate?
The entire company registration procedure is clear cut and can be done using an internet connection-
- Get a Digital Signature Certificate (DSC, to enable signing of documents).
- Apply For A Director Identification Number (DIN, particular numbers allocated to directors of companies)
- Register On The MCA Portal – go to www.mca.gov.in under new user and create account.
- Complete The Forms Created For Incorporating Companies – these include SPICe+ (Simplified Proforma for Incorporating a Company Electronically), Memorandum of Association, Articles of Association, etc.
Pay the Registration Fees: The amount varies based on the type of company and its capital.
Verification & Approval: ROCC processes the application upon submission and grants it after reviewing it to generate the Certificate of Incorporation (COI).
It is possible to download the COI from the MCA portal once it has been generated.
How do I download a Company Registration Certificate?
You can access the COI from the MCA portal using the following methods:
Step by step process to download the COI.
Step 1: Explore MCA Portal: Navigate to www.mca.gov.in.
Step 2: Log in with your credentials – Provide appropriate User ID and password associated with your account.
Step 3: Locate ‘MCA Services’ – Select ‘View Public Documents’.
Step 4: Provide CIN/Company Name – Input Corporate Identification Number (CIN) or company name for record retrieval.
Step 5: Choose ‘Certificates of Incorporation’ – Iterate all documents for selection.
Step 6: Get the Certificate – Open the COI and save it to your device.
This document serves as proof of business registration and can be used for banking, compliance, and legal transactions.
FAQs
1. What is the validity of a Company Registration Certificate?
A company registration certificate is valid for the life of a company, as long as the business is in good standing, with all required regulatory filings and tax obligations.
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Is it possible to amend the details of my Certificate of Incorporation?
Changes can be made to the company name, registered office, and directors, among other details, by submitting the appropriate documents to the Registrar of Companies (RoC).
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How much does it cost to acquire Company Registration Certificate in India?
The price differs with the type of company, its capital, as well as the state in which the business is incorporated. It usually varies between ₹2,000 and ₹10,000.
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In case I lose the Certificate of Incorporation, can I still obtain it?
Absolutely. The Company Registration Certificate may be re-downloaded from the MCA portal by using the CIN at any point in time.
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Who can assist with company registration in India?
Consult Saptax Hub LLP, the most prominent CA firm in the country that specializes in providing effortless business solutions for expert Company Registration, GST, and Compliance Services.
With the knowledge of the importance of the Company Registration Certificate and the instructions on how to download it, you can now register a business with ease. Do you need help? For any queries, get in touch with Saptax Hub LLP.
